Employee sales

What is an employee sale and why should it be conducted?

Employee resale, known as the Employee Purchase Program, is a strategy that allows companies to resell discontinued IT equipment to their employees at attractive prices. The program carries a number of benefits for corporate customers, including savings on human resources through a simple and automated sales management process. Companies can reduce the burden on their IT and administrative departments by delegating logistics and sales processing to an outsourcer.

As part of the company’s employee resale, it transfers the responsibility for warranty and guarantee to us, which significantly reduces the involvement of human resources in managing these issues. In addition, instead of managing multiple invoices per employee, the company receives one aggregate invoice from us, which simplifies accounting and administrative processes.

As a result, the Employee Purchase Program not only contributes to employee satisfaction and loyalty by offering a valuable benefit, but also supports companies in effectively managing the life cycle of IT equipment, bringing financial and operational savings.

Why consider employee resale?

By handing over the implementation of this process to us, you are taking the responsibility for its proper execution off your shoulders. Although at first glance it may appear to be a standard transaction, in reality it requires consideration of many important details in order to be successful.

Reducing the burden on human resources

Employee resale minimizes the need to involve HR and IT departments in the equipment sales process. Transferring responsibility for sales management to a service provider leaves opportunities for employees to use their time and skills on their key projects within the company.

Worry-free warranty and guarantee

The customer transfers warranty and guarantee issues to the service provider, which eliminates the risks and responsibilities associated with potential complaints. This provides peace of mind for both the company and its employees using the program.

Easy and quick access to the resale portal

Participants in the employee resale program gain access to a portal specially designed for them. This intuitive tool makes it easy to browse available equipment, make purchases and track order statuses, greatly simplifying the entire purchasing process.

Support for sustainable development

The employee resale program supports sustainability by allowing IT equipment to extend its life. This not only reduces electronic waste, but also promotes a conscious and responsible approach to resources.

Simplifying accounting processes

The employee resale program offers simplified administration with one consolidated invoice. It eliminates the need to manage multiple transactions and related documents, saving time and resources.

Strengthen employee ties and loyalty

By giving employees the opportunity to purchase equipment at preferential prices, the company shows concern for their well-being. This is an excellent way to increase employee satisfaction and loyalty, which translates into a better working atmosphere.

What does the employee resale process look like?

We agree together on the terms of the employee sale, such as types and quantities of equipment, prices, or its duration

We prepare a dedicated portal/web store that only you and your employees can access

We’re picking up equipment destined for sale

We perform an in-depth audit of the received equipment

Based on the list we receive from you, we assign the serial numbers of the devices to the company’s employees

We are sending out information to employees regarding the possibility of repurchasing equipment and accessories

We distribute the devices to the addresses indicated by the buyers

After the time allotted for the employee sales process has elapsed, we prepare a summary of how many people have repurchased the equipment and how many have abandoned the repurchase

We present a proposal for the repurchase of other equipment

We send detailed reports with information on which equipment has been sold by the EPP and which we have bought out

Once the reports are accepted, we settle the entire project

Jointly establish terms of sale. We jointly determine key aspects of the program, such as the types and quantities of equipment available, prices, and the duration of employee resale.

Preparation of a dedicated portal. It is available only to you, which ensures full security of the offer and access to it only for selected people.

Collection of equipment for resale from a designated location.

In-depth equipment audit. We subject each device to detailed verification to ensure its quality and readiness for use.

Assignment of devices to employees. Based on the list provided, we assign serial numbers of specific devices to company employees.

Information to employees about the possibility of purchasing equipment and accessories through a dedicated communication channel.

Distribution of equipment. We ship purchased equipment directly to addresses specified by employees.

Sales Summary. After the end of the employee resale period, we prepare a detailed summary illustrating the scale of participation and employee decisions.

Proposal for the repurchase of other equipment. For equipment that has not been repurchased by employees, we will make a proposal to repurchase it.

We provide detailed reports with detailed information about the transactions carried out during employee resale and the devices bought back by us.

Project settlement. Once the reports are approved, we finalize the settlement and invoicing of the project.

Outsourcing the employee resale process to a specialized company allows it to be carried out efficiently and seamlessly, minimizing the burden on the company’s internal resources and providing employees with attractive prices for IT equipment.

Szymon Grykier

ITAD Manager

Linkedin profile

FAQ

ITAD or IT Asset Disposal is the process of managing the retirement of IT equipment from a company in a safe, responsible and environmentally sound manner. ITAD services include a range of activities, such as secure data disposal, equipment recycling and value recovery, in accordance with electronics disposal regulations. ITAD’s goal is to maximize the return on investment in IT equipment by recovering value from equipment no longer needed, and to minimize environmental impact and ensure data security.

The choice between equipment repurchases, Revenue Share sales and employee sales depends on several factors such as the company’s goals, the value and quantity of its IT assets and its management preferences.

If the priority for the company is time and minimizing effort, equipment repurchase is the best option. Revenue Share involves potentially higher profits, but may take longer and involves risk sharing. Employee sales, on the other hand, are the best way to get additional employee branding benefits.

Equipment valuation is based on a number of factors, such as the model and brand of the equipment, its condition (e.g. good or very good condition), specifications, as well as the presence of drives. Our experts take into account not only the specifications of the equipment, but also its popularity in the market, age, type and visual condition. A first, indicative valuation is made on the basis of basic information, and an accurate valuation is made after a technical audit conducted at our company.

The accuracy of the quote depends on the detail and accuracy of the data provided by the customer. If necessary, we are ready to conduct a site visit, which can significantly speed up and increase the accuracy of the initial valuation.

In case the audit reveals differences in the condition of the equipment affecting its valuation, we consider each case individually. If we do not reach an agreement, we are ready to return the equipment in unaltered condition, with the customer paying the cost of the audit and us providing the audit results.

We are interested in any quantity of equipment, although projects involving less than 10 pieces are considered on a case-by-case basis. For large quantities, such as 10,000. pieces, audit time may be extended depending on current projects.

Yes, initial pricing is based on available information. If details are not available, we can help you determine what is needed, and photos of the equipment or local inspections can be helpful. For equipment in multiple locations, we offer flexible solutions, such as combined pickups or transportation arrangements.